Various Types of 'Clutter' Impede Efficiency

Dear Dr. LeCrone:

The results of my recent physical came back with several symptoms related to stress. My physician helped me narrow down most of my problems to activities related to my job. I work in a clerical position for an insurance company with good pay and benefits, which I am grateful for. But my work performance must change or I could lose my job.

Some of my friends at work tell me that I need to be more organized and focused. I admit to being messy and have problems finding things. Also, at times I have trouble concentrating and am easily interrupted. Consequently, I’m not getting my work done.

Can you please tell me where to begin to improve my situation? — A Reader

Dear Reader:

This is a complex question and there are many possible reasons for your difficulties.

You mention disorganization and distraction as areas of difficulty. I would recommend that you first try to modify your behavior at work.

Messiness and clutter make needed tools, instruments and documents difficult to find. Time is wasted looking for these necessities, whereas a more orderly, neat work space can increase efficiency. Disorganization leads to stress for many people.

Another type of “clutter” is too many interruptions. Knowing how to set boundaries, including saying “no, not at this time,” is extremely important in a work environment. Unnecessary phone calls, “drop-ins”, unscheduled meetings, and distractions associated with noisy work conditions are all examples of interruptions that can create stress and decrease efficiency. Working from a daily schedule can often be of great assistance.

Additionally, a lack of focus and understanding of desired goals and outcomes in the work place can undermine efficiency.

Having a clear understanding of what is expected of you and how you are going to accomplish these goals can provide a sense of direction and decreased chaos. Good communication with your supervisor and fellow co-workers can assist in this area of your work.

Improve your time management skills. Prioritize tasks and focus on one manageable task at a time rather than trying to do everything at once.

Reasons for your difficulties can be complex. The problems that you describe can sometimes be related to conditions such as attention deficit disorder, anxiety and depression.

If things do not improve for you, a mental health evaluation may be helpful. Hopefully, implementing these suggestions may help with your problem.